10 Jul Welcome to Microsoft Teams
Carry out all your tasks within a single application
With the vast array of tools available to us on our computers these days, it’s problematic to work out what’s best to use. Few apps are good for than one thing, driving us to juggle copious services to achieve our daily tasks, and worse; everyone has their own separate preferences, which means we’re often forced to hurdle between multiple applications to achieve the same goal.
Teams is Microsoft’s answer to a single-pane-of-glass application covering a full range of our day to day communication & collaboration requirements. Functioning both internally & externally to your business, Teams cuts out the time that is lost in the fog of many third-party services, along with the ache & hindrance that comes with more old-style team working by older methods, such as email.
Stop the never-ending stream of emails
Leave endless email chains in the past, being cc’d into emails needlessly, and losing track of the latest file version following numerous varieties being passed as attachments between everyone. With Teams, you can tie the conversation. Every user within Teams, (grouped into individual Team groups on a project by project or departmental basis), can refer to the “Conversations” pane for that specific group.
Just like the feature we’re all familiar with on social media platforms, users can be tagged (i.e. @Bob.Dawes), to guarantee they are alerted to a point of reference within the conversation related to them. Files, images and videos can all be shared and embedded into this conversation stream. The past can easily be searched from the bar at the top, and remarkably all information is viewable on any device in a matter of seconds. Save hours in searching your Outlook mailbox trying to find that precise conversation from months earlier. Beyond the chat stream, your users can collaborate on files live – right within the app. Microsoft Office Web Apps are maintained right within Teams, so you can have numerous team members, (both internally and externally to your organisation), working on the same document, at the same time. You can see your colleagues entering data to the same document right in front of you.
Prefer a swift chat over the phone?
Text-based instant message conversations are brilliant, but would you prefer a quick voice chat instead? No problem, Teams has that covered. Built from the practicalities of Skype, within the very same Teams application (on any device), you can access voice & video conferencing between one or many users. Calls can be setup on the fly or pre-scheduled – if you use an Outlook calendar, you can produce a Teams appointment just like any other calendar entry. The invitation creates a web link button to join the meeting within the details of the Outlook calendar appointment. So, whether you are inviting colleagues, clients or suppliers to a call – with one click, they can join the meeting regardless of whether they are Office 365 or Teams users or not. Those non-Teams users won’t need to download software or go through a long-winded setup. They can join the call from their preferred web browser and simply have at least a microphone, (and webcam for video), active on their device. At the same time of calling, you can be sharing desktop screens or access the same Office file via the cloud and work together.
Who are Initial IT?
Initial IT has been providing technology services and support to small-and medium-sized businesses in Staffordshire & beyond for more than 15 years.
Our mission is to drive value with innovative, customer-oriented solutions that give them the edge to compete with their much larger counterparts.